Questions and Answers for BAS-I.C free and easy small business accounting.
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Q: I'm keen to include the wages component to my spreadsheet but am unsure how this will affect the setup I already have. The info box says it will delete certain components and add others. I'm not sure which ones and whether they will affect me?
A: Before any change please back up all data (transactions and setup), this will allow you to restore if required. You can see the Preset Accounts detail at bas-i.com.au . If you change the preset account or set up (ie Include Wages) then any existing pre set Accounts will be removed and the new pre set accounts added. Any transactions that are set with an account that has been removed will become orphaned and unable to be reconciled in the BAS View. The transactions will still remain but in List View they will be shaded red. Accounts that you have individually added will remain valid. If you Include Wages existing preset accounts will be replaced with the Include Wage setup and if needed you can then re load the required preset accounts (ie click Generic etc..). In list view check that you have no orphaned accounts (shaded red) and you should be all good. Please back up before making any changes and ensure you backup regularly. All data is saved locally on your system (no where else). Hope that makes sense. Additional detail on accounts is available at bas-i.com.au . If you have a different computer or browser you can use your account link to access BAS-I.C and play around with account settings without impacting your current setup.
Q: I'm trying to load previously saved data. When I open the link below all my entered data has gone but I have a couple saved html files on my computer, is there a way to extract that data from the html files or do I have to re-enter the whole of 2017's data again?
A: All data is saved locally via your browser on your computer. Automatically saved data can only accessed from the same computer and browser from which it was saved. This means to automatically use saved data you need to use the same computer and browser that it was saved from. If you computer/browser data storage is cleared the data will be cleared. Also keep in mind that only data for the selected period is displayed. To see all data click ALL, List View, Revenue/Expense. BAS-I.C also allows you to access and save data in other formats using Share, Backup, Archive and Export functions. If you have the data saved via one of these functions you can reinstate it using Restore or Import. If you are unable to access your old data send me the html files you have and I will have a look to see if anything can be done to assist further.. however I will not be able to get to this until late next week at the earliest.
Q: For some reason i can't change the financial year button from 2017 to 2016.
A: You should be able to change the date. At the top left where it says "Financial year from" click the Month button to select a month ie Jul and then click the Year button the change the year ie 2016. Q: I need to make entries for 3 different entities, can I just create 3 different books completely? A: Yes. You can run separate accounts easily using sub domains ie add a sub domain like mybiz. in front of your BAS-I.C Account Code url so it becomes something like http: //mybiz.bas-i.com.au?c=........ . See bas-i.com.au for full details.
Q: Is it possible to change a free account to a paid account and then back up info? I have signed up with a different email account by mistake.
A: Yes, if you use the same pc and browser your data should be automatically saved and will be available to your new account.
Q: Am I reading this correctly BAS is only completed quarterly? We currently do ours on a monthly basis.
A: For most small business < $20 million turnover yes...according to the ATO "If you have a GST turnover of $20 million or more, you must report and pay GST monthly .... Other businesses may choose to report GST monthly." See www.ato.gov.au or-annual-GST-return/Options-for-reporting-and-paying-GST/ Monthly-GST-reporting/
Q: I recently had an issue with PayPal and the backup payment option. I've noticed that our BAS-I.C account was cancelled because of this. If we were to resign would I lose all my previously saved data?
A: If you access BAS-I.C on the same computer and browser your data should still be there.
Q: Entering into income page under accounts, entering the income account name as I have done on the previous two pages (i.e. July, August) only to be told "this value doesn't match the data validation restrictions defined for this cell"
A: The Account value should be selected from the drop down list. Click the cell and down arrow to find the correct account. Thisensures it is exactly as set in the accounts sheet and can be calculated correctly. If you need it to be a different acccount set up the account in the accounts sheet. If I can assist further please let me know.
Q: Please with regards to printing out the expenses for each particular month is it possible to include the 'Notes column (which I use to itemise) in the print out. I am printing in landscape format and I am able to get every column on the print out except for the notes column.
A: If you use your browsers print function instead of the BAS-I.C print icon you should be able to print whatever is on the screen including the notes. The BAS-I.C print icon limits the content to assist formatting.
Q: Can I somehow resubscribe?
A: Yes goto www.bas-i.com.au click the Join BAS-I.C Plus Now button and you should be able to set up a new PayPal subscription.
Q: Would you recommend using Bas-i.c for a small company? Only 3 employees with 1 main income stream.
A: It is really designed for sole trader style businesses reporting on a cash basis and does not include specific payg functions for employees.. so it is not really suited to company accounts.
Q: I am after a simple system that will create a category for each expense, add up the category total and give me a result. I also want a system that will transfer the purchases listed on my bank statements directly to the program so I don't have to transfer them manually Does your system do both these?
A: Yes you can set up required accounts, import bank csv files and allocate them to an account see bas-i.com.au for more info.
Q: I am in the process of preparing my tax info for my accountant. I was wondering how I get my information onto a USB or whatever it is I need to do?
A: The most common method is simply select the required Full Year (FY) and then Summary View and from the Summary Controls Print either as a hard copy or pdf to your usb. You can also do the same for BAS View. This should provide all you need.
Q: Just sorting my BAS and wonder if you have a provision for wages/payroll? Wages and Super are non GST right?
A: You can include wage accounts by selecting Include Wages from the tax setup options when you click the arrow down icon at the top beside the Business Name button. This will add wage related tax items and accounts you can then use these to record wages and they will be applied as wages in your BAS (no gst). More information is available at bas-i.com.au and bas-i.com.au
Q: I do the books for multiple small business. Is there a way to add two small businesses without deleting the records of the other?
A: There are a couple of options. You can use Back Up / Full Restore each time you want to work with a different entity which is basically saving (Back Up) the data to a file on your local system and then opening (Restore) it to work on it. See the Restore section at bas-i.com.au . This approach can also be used with files saved remotely see bas-i.com.au . Alternatively you can simply access BAS-I.C via a sub domain ie http: //www.bas-i.com.au . You can do this by adding a sub domain like mybiz. in front of your BAS-I.C Account Code url so it becomes something like http: //mybiz.bas-i.com.au?c=........ This sets BAS-I.C to a sub domain address and data is saved locally via the sub domain. In essence you can have multiple sub domains set for different entities and each data set is saved locally as an independent data set ie mybiz1.bas-i.com.au , mybiz2.bas-i.com.au etc. You should also always backup you data for each business on your local system and you could have a separate folder for each business. See bas-i.com.au for some more info.
Q: What is my BAS-I.C profile?
A: Thanks for the feedback .. re the profile that is the type of account you have set up. You can see all plan features at www.bas-i.com.au . During initial introductory evaluation BAS-I.C Free provides full functionality. After this it becomes advertising supported and some functionality is restricted. BAS-I.C Plus provides ongoing Backup, Archive, Import and Export functionality. For details please refer to www.bas-i.com.au .
Q: Is there a secure (https - TLS) link for your BAS-I.C product? I can't trust my business data to this product without a valid HTTPS link.
A: You can use bas-i.c14.ixsecure.com for secure access however all your data is saved on your own computer and in normal use is not sent over the internet and can not be accessed in any way except by the computer it was entered on. Data is only sent to the sever if certain data manipulation functions are used (ie Archive etc). For more details see bas-i.com.au .
Q: Where does my info entered get stored?
A: All data is saved on your local computer using the latest HTML5 Local Storage feature. Data saved this way can only be accessed by the site that saves it, this is similar to web site cookies but faster and more secure. BAS-I.C also allows you to access and save this data in other formats using Share, Backup, Archive and Export. The exact directory location of local storage is system and browser dependent as it is not designed for direct access and is only for use by the site that saved it. Further detail on HTML5 Local Storage can be found at: www.w3schools.com
Q: Firstly I'd like to thank you for putting BAS-I.C on the market. = I am a sole operator as a business (well bearly in business ) and I was an avid operator of E-record for all my BAS stuff. I think from an very newbie aspect your product fills a great void. At this time, I would like to know about access to the data that I enter. Can you kindly confirm that I alone is the only person who has access to the stored data. I understand that the data is stored on my computer but can you confirm that no-one from your end has access to what I store.
A: Only you can access your data from the browser and computer it was saved on. No other access it possible it is locally saved and only accessible locally... see bas-i.com.au . Thanks.