BAS-I.C small business accounting transactions are displayed when is active. Buttons are activated by clicking, active buttons glow. Transactions are displayed for and added to the active month and the active transaction type (Revenue or Expense) . Below the transaction type buttons the current revenue or expense accounts are displayed.
Add an Individual Transaction:
Click the displayed current account that suits the transaction. The added transaction will be displayed in the first transaction line of the list table and the focus will be on the total value for the added transaction.
Type in the total amount for the added transaction. Other values will be automatically calculated. Any additional information can be added directly in the Note field if the invoice function is not being used. Only the transaction Month, Note and Total can be directly edited. You can use Edit Mode at the top left of the List View table to change a transaction to the active Month or Account.
To add more transactions simply click the required account and input the total. Click a different month or transaction type to activate and change. Chart of Accounts for GST and BAS Reporting provides detail on account settings.
Using the icons at the left of each added transaction you can:
Delete a transaction.
Copy a transaction. This adds a duplicate transaction to the first line of the list table. Adjust copied transaction Month and Total as required. You can use Edit Mode at the top left of the List View table to change a transaction to the active Month or Account.
Repeat a transaction. This adds a duplicate transaction to each remaining month of the current financial year. Adjust repeated transaction Totals as required.
at the top right will import transactions from a local CSV file.
Bank Account transactions saved from online banking as a CSV file on your computer are imported by clicking and selecting the saved .csv file to import. Bank Account CSV file data columns should be in the order Date, Amount, Description with no headings. The first column is treated as a date and used to set the transaction Date field. The second column is treated as the transaction total and used to set the transaction Total field. If the total is positive the transaction account is set as the first current revenue account. If the total is negative the transaction account is set as the first current expense account. The third column is treated as the transaction description and used to set the transaction Note field. All imported transactions are displayed and should be reviewed to ensure they are correct set to the correct account. You can use Edit Mode at the top left of the List View table to change a transaction to the active Month or Account. If your bank account CSV file columns are not in the required order copy and paste the columns to match the required order Date, Amount, Description before you import. Import Bank Account Transactions to BAS-I.C provides further detail and includes a tutorial video.
Transactions previously saved in a CSV file using Export can also be imported.
at the top right will restore transactions from a previous Archive or Backup local text (.txt) file. Restore options are:
Transaction Restore this adds the restored transactions from the text file to your existing transactions. This allows you to combine transaction data from different locations/users.
Full Restore replaces all existing transaction and setup data. Any existing data and setup will be overwritten. Regular backups maximise data security allowing a full restore to return an account to a previous condition. Using the backup and full restore approach you can also mange multiple accounts/businesses by simply making a backup at the end of each session saving the file with a unique file name or location and commencing the session with a full restore.
An archive or backup file can be sent to other computers, locations or users allowing easy data transfer or saved to a free cloud (server) based service like Google Drive or DropBox to provide common data file access and updating.
at the top right saves all transactions and set up in web page .html file. From this file you can load the shared transactions and setup data. Shared data is not saved locally but can be edited and re shared.
To share click and save the share file to your computer. The file type should be .html. This file can then be provided to other computers/locations/users to share data or used to provide data backup.
To load shared data open the shared file (it should open in your browser) and click the button. This will open BAS-I.C in Shared Mode and load the shared data. In share mode the share icon glows no data is saved locally but can be edited and re shared.
Because shared data is not saved locally it provides a simple and safe way to access data from others or provide a data backup. Each shared file is independent and isolated from all other set up and transaction data and can be used in a similar manner to backup and full restore.
Share your data with others ie your accountant.
Manage your data using share to make regular backups.
Use share to manage multiple accounts/businesses by simply sharing at the end of each session saving the file with a unique file name or location and commencing the session from the shared file. In shared mode data is not locally saved and any changes must be re shared by clicking and saving the share file before the session is ended.
at the top left of the List View table will print the current transactions displayed.
at the top left of the List View table replicates the currently displayed transactions in the next Month. Replicated transactions should be reviewed to ensure they are correct.
at the top left of the List View table toggles Edit Mode. In Edit Mode when you click a transaction Account or Month it is set as the active Account or Month. For example to change a transaction Account click . In edit mode the icon glows. Then click the Account to you want to use for the transaction to activate it and then in the transaction row you want to edit click the current account value. This will change the account value to the active account. To exit edit mode click .
Use Edit Mode to easily change the set transaction Month or Account after Importing Bank Account data or using Repeat or Replicate. It can also be used if a transaction is orphaned. An orphaned transaction is set with an account or tax that is not valid and the transaction account background is highlighted red. This may occur if you delete or change current accounts or tax items. Orphaned transactions are not applied in totals, Summary or BAS View. The transaction account of an orphaned transaction should be updated to a valid current account using or the transaction deleted .
at the top left of the List View table toggles the transaction sort order descending or ascending by transaction month.
Delete Displayed Transactions:
at the top left of the List View table deletes all currently displayed revenue or expense transactions.
Use to delete an individual transaction or to archive and remove displayed transactions.
at the top right will fully reset BAS-I.C to initial default values. All transactions, set up and account details will be deleted.